Last updated: 10.06.26
Thanks for your interest in presenting at our conference! Here are the terms & conditions you’ll need to accept in order to be considered as a presenter at GSMCON. If selected as a presenter, you’ll need to sign a digital agreement with Government Social Media LLC (GSM) indicating that you read and accept these terms.
Speaking proposals will be reviewed by GSM and we’ll share this information with any advisors, staff members and third parties selected to review speaker proposals. If you’re selected as a presenter, the following will apply –
1. What We’ll Do
A. We’ll give you complimentary general admission to participate in the in-person event. This complimentary admission is not transferable and does not include airfare, transportation or room nights or any upgraded add-ons. Add-ons can be purchased separately.
B. We may promote your participation in our event using your speaker profile information on websites, social media, email, ads and other promotional materials.
C. We’ll provide you with an informative Speaker Hub that houses urgent speaker deadlines, session flow, your downloadable slide deck, shareable graphics, useful demographic info about the audience and more.
D. We’ll provide you access to our event app that allows you to access your session information, share materials and engage with attendees. While not required, we highly encourage you to interact with attendees outside of your session.
E. We may give you feedback and advice about the direction of your session and what may resonate best with our attendees.
2. What You Commit To
A. You will inform us prior to signing this agreement if you have accessibility needs or accommodations required to participate as a speaker. We will do our best to accommodate requests.
B. You agree to amend your session title, description and general direction based on any feedback from GSM.
C. You agree that your session consists of original content. If you use external sources, you will properly cite them. We strongly prefer you develop your session specifically for the GSMCON audience rather than reuse a presentation previously delivered at another national or regional conference.
D. If you cannot host your in-person session or need to cancel for any reason, you will notify us immediately and you will not receive complimentary admission. Although you may recommend a replacement presenter, you understand that GSM may or may not accept the replacement and may choose to cancel the session entirely or assign the topic to another speaker.
E. If your session includes slides, you must use our slide deck template (MS PowerPoint) and submit it in advance of your session. You’ll provide your final slide deck and any supporting materials such as handouts to us at least 7 business days prior to the first day of the event. These items will be saved in PDF format and will be downloadable by attendees via our event app. In the Speaker Hub, we’ll provide additional guidance on making your files accessible, including structure and alt text, and how to submit your slide deck.
F. You must present from the conference laptop provided by GSMCON (we will use a MacBook or Windows laptop). If your accepted session has a technical requirement that cannot be accommodated using the conference laptop, you must notify GSMCON by a deadline established by GSMCON. Alternate setups are not guaranteed and are subject to advance approval and production capabilities.
G. You’ll complete all speaker materials within the deadlines, including completing your speaker profile information, confirming session scheduling and providing your slide deck if applicable. Important dates will be included in the Speaker Hub.
H. In the event that you do not meet the deadlines established by GSM, requiring repeated follow-up, you understand that your session and participation may be canceled. No reimbursements will be made for any non-refundable expenses.
I. You are requested to help promote the event to your professional networks. This can include posting on your social media, sharing the event with your colleagues, and amplifying your session’s presence. We will provide promotional assets to assist in your efforts.
J. You agree to participate according to the session format assigned to you by GSMCON and follow any format-specific requirements or guidance provided in the Speaker Hub. Requirements may vary by session format and may include presentation style, timing, use of slides or live demonstrations, audience Q&A, livestreaming and participation in additional program elements such as roundtable discussions.
3. What to Know About In-Person Sessions
A. Your session will be held in-person at our venue. The event is hybrid, so virtual participants may also watch select sessions online from anywhere in the world in real-time.
B. Breakout sessions range between 45-60 minutes and typically include 10-15 minutes for Q&A. A Q&A Lead will be assigned to assist by verbalizing the questions that come in from the virtual audience. Session Q&A Leads will take 1-2 questions from the virtual audience first before moving to questions from the in-person audience.
D. Speed Sessions are 30-minute sessions led by one speaker and include approximately 5 mins for audience Q&A. A Q&A Lead will be assigned to assist by verbalizing the questions that come in from the virtual audience. Session Q&A Leads will take 1-2 questions from the virtual audience first before moving to questions from the in-person audience. Speed Session speakers may also be asked to host a roundtable as a part of their speaker commitment. Additional guidance on the roundtable format, timing and topic will be provided in advance.
E. Studio Live sessions are 30-minute sessions in smaller rooms and are in-person only and not livestreamed to the virtual audience. Studio Live speakers may also be asked to host a roundtable as a part of their speaker commitment. Additional guidance on the roundtable format, timing and topic will be provided in advance.
F. Tech Labs are 30-minute technology or device demonstrations and are in-person only and not livestreamed to the virtual audience. Tech Lab speakers may also be asked to host a roundtable as a part of their speaker commitment. Additional guidance on the roundtable format, timing and topic will be provided in advance.
E. We will ask you to record a quick, 30-second promo clip for your session, which may be used for GSM promos and marketing.
4. What Our Content Standards Are
A. You will not hold GSM liable and you release the company from any repercussions, liabilities or damages should any advice you offer be misconstrued, shared on the internet or anything else that may be against our policies for participants.
B. You agree to be professional and courteous in your remarks and slides, and not to disparage, shame or ridicule any members of your team, agency or the public during your presentation or in other communications on the event platform. You also agree to refrain from using profane or inappropriate language and to wear appropriate professional attire (i.e. business casual).
C. You understand that participants are not allowed to record, repurpose sessions, or share them publicly – but due to the nature of hybrid events – you are solely responsible for the content of your session and you are advised not to disclose private, sensitive or damaging information.
D. Screenshots or footage featuring members of the public should have profile names, photos and other identifying or personal information blurred or removed when appropriate. When sharing examples of mistakes, challenges or “what not to do,” speakers may identify their own agency or organization when they have appropriate authorization to do so. When using another government entity as a negative example, identifying information should be removed whenever possible unless the example is already widely publicized or identification is necessary to the educational value of the session.
5. How We’ll Use Your Session & Materials
A. You agree that we may record your session and place it and any supporting materials on the event platform for viewing by registered participants, including after the event. GSM may use your session recording or additional materials for other purposes such as marketing and may package it together with other sessions or content for sale and you grant GSM a copyright release to do so.
B. Your session recording and our slide deck template is for exclusive use by GSM and you are not permitted to repurpose it for any other purpose, including other events. You aren’t restricted from re-creating your content and topic area for other purposes, but your GSMCON session recording may only be used by GSM.
Contact:
Government Social Media LLC
9732 Pyramid Way #125, Sparks, NV 89441
(888) 803-9401
hello@governmentsocialmedia.com